Y
Operations Manager - $52,000-$62,000/yr.
Professional Services
Accounting
Audit / Tax
Full Time
Permanent
Full Time
0-1
DOE
Direct Employer
The Operations Manager contributes to the efficient day-to-day operations of the Grand Forks Region EDC office, providing highly responsible reporting, financial, and office coordination. They exercise independent judgment to facilitate office demands and operational effectiveness. The Operations Manager must exercise considerable discretion in the protection and release of confidential information.

Essential Duties & Responsibilities:
Projects a positive image of the organization clients, team members, and community
Welcome visitors; answer and route telephone calls; process incoming/outgoing postal mail; keep office clean and tidy
Work directly with President & CEO in the development of meeting agendas and staff reports; assist with scheduling, coordination, and execution of events and meetings
Track office supplies inventory, ordering and stocking as needed
Maintain office filing and recordkeeping systems to include digital files
Assist President & CEO organize and accomplish executive tasks and responsibilities
Work with external HR provider to prepare onboarding paperwork, schedules, and activities for new employees; ensure smooth offboarding for outgoing employees; assist with administration of job postings
Facilitate Corporation and Foundation governance correspondence, agendas, and minutes
Process and file annual reports, tax filings, contracts, and agreements; oversee compliance with federal and state requirements mandated by the organization’s non-profit status
In coordination with external accounting provider, organize accounts receivable, accounts payable, and employee expenses
Assist with annual budget creation and maintenance
Provide information to the external accountant; maintain an orderly accounting system; coordinate audit activities and requested information
Reconcile payroll and benefits with reports provided by external HR provider
Coordinate membership program and renewals; maintain membership records; track corporate calls; facilitate member correspondence
Maintain internal and external dashboards; compile data for progress metrics
Research, analyze, compile and present information for projects and proposals
Manage internal systems, accounts, and processes; ensure good vendor relations; facilitate CRM data entry
Performs other related duties as assigned

Required Knowledge, Skills, Abilities:
Reliable, courteous, and prompt with ability to work cooperatively with others as a member of a highly effectives team
Strong interpersonal, organization and communication skills
Critical thinking and problem-solving capabilities
Attentive to detail and the ability to organize and prioritize responsibilities
Proven administrative and/or operational experience
Effective business writing skills
Familiar with Adobe Acrobat
Proficiency with general office equipment such as telephone systems and photocopier/scanner
Proficient with operating computer software/systems including Microsoft Office 365 systems, especially Outlook, Excel and Word
Additional consideration will be provided to candidates with experience with CRM and task management software and reporting
Additional consideration will be provided to candidates with event management experience
Additional consideration will be provided to candidates with data analysis and reporting

Other Requirements:
Use of personal vehicle for in-town errands may be necessary
Ability to occasionally adjust standard 8 a.m. – 5 p.m. work day to support office events

Benefits:
10 paid holidays
6.67 hours of paid vacation accrued per month (2 weeks annually, increases after 24 months of employment)
8 hours of sick leave accrued per month
Comprehensive health and other insurance coverage
Retirement plan

Pay range: $52,000 – $62,000/yr. Location: Grand Forks, ND; in-person. Application Deadline: December 27, 2024

Working Hours: Monday through Friday from 8 am to 5 pm, with occasional early morning and evening work

To Apply: Email a cover letter and resume to Keith Lund at: keithl@grandforks.org (or by clicking on the ''apply'' button) by Friday, December 27, 2024.

keithl@grandforks.org
N
Grand Forks
ND
58201
United States
ND: Grand Forks